1. Go to 'Agreements and Offers>Agreements' and click 'Add new agreement' in top right corner.
2. Fill in fields:
Title: for example the company name.
Customer: optional, the customer info linked to this Agreement code, see step 3.
Bookable from/to: when this agreement can be booked (end date is optional).
Code: the code customer will use when booking online, will be set automatically if you don't fill in the field.
Member password: optional, if set the guest is required to enter a password in order to use the code online.
Stay from/to: for which days you can stay using this agreement codes (end date is optional).
Default Segment: the Target group of reservations made by this code.
Availabilty: if you want the code available for guests to use in the booking engine set 'Bookable online'. If you want to use it in intranet only set 'Not Bookable online'.
Black out Dates: optional, add if there are some days when you should not be able to use this agreement.
Minimal/Maximal period: optional, set if there is a minimal or maximum length of stay for using this agreement code.
Min/Max pick up: optional, if the agreement needs to be booked a certain number of days in advance.
Level: normally '1'. The level of an agreement decides if the agreement can be combined with other offers. Offers on level 1 cannot be combined, but an offer of level 1 and and offer of for example level 2 can be combined. Read more about levels here.
Days of week: weekdays that are marked green can be booked for this offer, by default all weekdays are bookable.
3. To enter Customer details click the pen icon, it will open a panel to the left.
Either search for existing company profile in 'Company' field or fill in the contact information.
Click 'Done' at the bottom of the left hand panel to add the customer information and continue.
To prefill the customer information when you use the agreement code, check the checkbox to the left of the pen-icon.
4. Add the discounts or prices for the rooms by selecting the room category you want to add a price for.
It will open a panel on the left side.
Here you can enter a discount. For example '-15%' on Default rate means that using this code will give you -15% from the todays BAR rate of that day when using the code.
Or you can enter a fixed price:
For example 750 in 1A row and 1000 in 2A row, means that using this code you will pay 750 for one person and 1000 for 2 persons regardless of the BAR rate of today.
If you want the prices to vary over time, read more about setting up seasonal offers here.
The checkbox 'inherit products' means that any product included in the room rate will be included in the agreement also.
For example if the room rate include breakfast the agreement will also include breakfast.
5. Click 'Save' in top right corner to save the agreement.
After it is saved you can search on the code or the title in the offer code field when creating a new reservation.
And if the agreement is bookable online you can use the code in the web booking engine.
