Sometimes you may want to modify the information the receipt, the avaliable options are found in 'Print settings'.
1. When you create a new invoice or payment or open an existing one you can click the 'Print settings' icon.
2. For invoices it will look like this. Make your changes and press 'Save' to continue to create or edit the invoice.
The options are:
Use as total
Whole booking: Will include all items in the reservation when calculating total amount on the invoice.
Selected rooms: Will only include the selected rooms and contracts when calulating total amount on the invoice. So if you booked a room two days and only pay for the first one, both nights will be included in total amount.
Selected positions: Will only include the selected contracts when calulating total amount on the invoice.
To be paid column
Auto: The system will automatically decide to show or hide this column depending on which type of payment you make.
Show: If you partly pay something you want to display both the total amount of the item you are paying for and the amount you that this invoice contain. So if this option is checked you will have 2 columns on the invoice, one with price and one with amount to be paid.
Hide: It will hide the "to be paid column" and only show the column with the total price of the items.
Detailed view
Instead of showing only total amount for each type of VAT, this option will show the specification of amounts excluding/including VAT for each type of VAT.
If you partly pay something the detailed view with the VAT of the items you pay for will always show.
Your reference
If you write a text here it will be visible on the invoice below the invoice number as "Your reference".
Our reference
If you write a text here it will be visible on the invoice below the invoice number as "Our reference".
Header additional text
If you write a text here it will be visible on the invoice above the specification.
Footer additonal text
If you write a text here it will be visible on the invoice below the specification.
2. For payments it will look like this. Make your changes and press 'Save' to continue to create or edit the payment.
The options are:
Previous receipts
This will show you a list of all previous payments in the reservation and you can decide which should be shown in the receipt as already paid amounts.
Use as total
Same as for invoices.
Paid column
Similar to 'To be paid' column for invoices.
Detailed view
Same as for invoices.
Header additional text
Same as for invoices.
Footer additonal text
Same as for invoices.