How to use:
1.Go to 'Front Office>Conference check in/out'.
2. To check in a conference find it in the 'Arrivals' lista and press 'Check-in' button.
If 'Check-in' button is not available the reson is usually that the conference room is not clean or the previous reservation was not checked-out.
To check out go to the 'Departures' tab find the reservation and press 'Check-out'.
Additonal functions:
In top right corner you see the following information:
Date: here you select which day or date period you want to see in the list, by default todays' date.
Eye icon: Here you can select which columns you want to see in the list, see available columns below.
You can also change order of the columns by drag n'drop and specifiy how the list should be sorted.
Print icon: Prints the list.
Options menu:
Export to excel: will export the list to excel.
Check in all: visible for Arrivals.
Check out all: visible for Departures.
Available columns in the list:
Reservation: Reservation number and link to reservation.
Guests: Number of guests in the conference room.
Unit: Unit number.
Unit Category: Unit category abbreviation.
Rate code: If the unit is booked with an offer code.
Rate Option: If the unit is booked with a rate option.
Booking Channel: The booking channel of the reservation.
Target group: The target group of the reservation.
Seating option: The seating option of the conference room.
Booking Workflow: If the reservation has a Booking workflow.
Booking Workflow Phase: If the reservation has a Booking workflow phase.
Travel Agency: If reservation has a travel agency.
Arrival: Arrival date.
Departure: Departure date:
Hours: Number of hours the room is booked.
Company: Company name.
Balance: Outstanding balance of the entire reservation, links to payment of the reservation.
Room Balance: Outstanding balance of the selected unit, links to payment of the unit.
Status: Status of the reservation.
Unit Status: Housekeeping status of the unit.
Products: Extras added to the unit.
Comments: Comments added to reservation and to the specified unit.
Action: Check-in and Check-out functions.
Sms: (visible in Arrivals list) Send sms function.