1. To enter 'Block Grid' page click the options menu in top right corner of the reservation, in 'View'-mode.
2. Select 'Block Grid' in the menu.
3. Block grid will display a table with how many rooms you booked for each category and each day.
If rooms have different rate codes, rate options or number of guests they will also be displayed on separate lines.
You can book or free rooms in a category by changing the number in the table. The number in the circle shows available rooms in the category. You can remove a category entirely from the booking by clicking 'X'.
The three bars icon for each row mean 'Bulk update', see point 4.
The cogwheel icon mean 'Row's option', see point 5.
4. If you click the 'Bulk update' icon you can update serveral room categories and/or days at the same time.
Select the 'From' and 'To' date you want to make the update for.
In the 'Unit Category' drop down select which categories/rows you want to make the update for.
Set Number of Units, this is the number of units that will be booked for the selected dates and categories.
Click 'Done' to continue.
5. f you click the 'Row's options' icon you can update number of guests or rate type of a row.
In the Unit category drop down you select the category you want to make the change for.
If you change number of Adults, Childen and Infants this will change number of guests for the selected category.
In the Code field you can add promotion or agreement code to the category.
If you check 'Overbooking' checkbox it will allow you to overbook that category.
All Rate options you have at your hotel are listed and you can switch rate option by selecting another one.
Click 'Done' to continue.
6. In top right corner you have two icons and the 'Save' button.
The calender icon is if you want to change the start and end date of the block or move the block, see point 7.
The '+' icon allow you to add a new room category to the block. Adding the room follows similar flow as when you make a new reservation, read more here.
7. To change the length of the block, change 'From' and 'To' date and click 'Done'.
To move the block, change 'From' and 'To' date, check the 'Move block' option and click 'Done'. The old start date of the block will be moved to the 'From' date you selected and the other dates will follow accordingly.
8. Click 'Save' in top right corner to save you changes.
When saving you will be the options:
'Hold categories for existing reservations': This means that the system will not move or change any room where you already added guests or products. Block updates removes old room reservation and creates new when it make changes so if you already added guest information to the rooms this will be lost if you don't check this option.
'Allow extend of existing reservations': If this is checked the system will try to extend the reservations for the rooms that are already booked. For example if you add a day for category Double room, it will add a day to already booked room and not create a new room reservation for the last day.
Make a selection and click 'Save'.
